Information on study and examination operations

during the coronavirus SARS-CoV-2 pandemic

Please note that not all current study and examination information is translated into English. It is therefore recommended that you also read the German pages for this purpose.

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  • Where can I find the current regulations and the 7-day incidence? (Last updated: 08/05/2021)

  • Exemption from testing requirements for those fully vaccinated or recovered (Last updated: 08/05/2021)

    Proof of vaccination or recovery can replace a negative test result (as long as the person in question has no symptoms).

    Proof of Vaccination: Proof of full vaccination against COVID-19 with an EU-approved vaccine from day 15 after final vaccination. Please present your immunization booklet, a letter documenting your vaccination or a digital proof of vaccination (CoVPass / Corona warn app).

    Proof of Recovery: Documentation (PCR findings) or medical/regulatory certificate of prior infection with SARS-CoV-2, at least 28 days in the past, not more than six months.

    Additional Information

    Vaccines Currently Approved in the EU

    • BionTech/Pfizer (Comirnaty®)
    • Covid-19 Vaccine Moderna
    • Covid-19-vaccine AstraZeneca (Vaxzevria®)
    • Covid-19 Vaccine Janssen (Company Johnson & Johnson)

    People who have undergone a SARS-CoV-2 infection are generally vaccinated only once. They are then considered to be fully vaccinated. Appropriate evidence / registration in the vaccination certificate must be provided

    If you are vaccinated with the Covid-19 vaccine Janssen (Johnson & Johnson), a single vaccination is sufficient.

  • What if I have been tested positive for the SARS-CoV-2 virus? (Last updated: 08/02/2021)

    I. If your PCR test or antigen test returns positive...

    • ...immediately go home and quarantine there. The health department is automatically informed about the test result and will contact you shortly.
    • Students, teachers and administrative staff are obliged to inform the University immediately:
    • ... You are responsible to inform all people with whom you had contact in the last 48 hours!

    You may not re-enter the University until you have been approved by the Health Department.

    If you are approved but still have any remaining symptoms, please do not enter the university.

    If you have any questions, please contact our hygiene team: hygieneteam@hfm-wuerzburg.de

    II. If your Corona self-test shows a positive result...

    • ...you must have a PCR test performed immediately. Please contact a health care professional, the Health Department or a testing center by phone.
    • You must isolate yourself and may not enter the University until the result of the PCR test is available. If your PCR test returns negative, you are no longer required to self-isolate. If the PCR test confirms a positive test result, follow the steps above.
  • How and for what reason may I enter a University building? (Last updated: 07/07/2021)

    Access to the University is granted to students, teachers and employees as part of their studies, teaching or work activities for the HfM Würzburg. Other persons may only enter the University in special cases and upon prior notification. This includes the attendance of appointments with members of the University, the participation in examinations and competitions, using the University Library, participation in rehearsals, concerts, lectures, etc., as well as attending concerts, bringing deliveries or providing services.

    The contact data of all persons entering the University, including the date and time of entry and exit, are documented at the front desk / security.

    All persons on campus are to keep the current hygiene guidelines of the HfM Würzburg.

    University members

    You must read the hygiene concept and data protection declaration and sign the declaration of compliance with the hygiene measures. This is to be presented when entering the university for the first time after 5th October, 2020.

    Students

    Please only come to the University for lessons or practice after contacting your instructors or the Student Representation Council (Studierendenvertretung). If you have not been registered for an appointment, you will not be allowed to enter the University.

    External Persons

    We are bound to special regulations for stemming the spread of SARS-CoV-2

    • for attending public events at the University of Music
    • for attending non-public events (examinations, competitions, interviews, meetings, performing services for the HfM etc.). The responsible faculty or staff will register your name at the front desk and meet you there when you arrive.
  • What regulations apply when entering Germany from risk areas? (Last updated: 06/08/2021)

    If you have been in a risk area designated by the Robert Koch Institute within 10 days of your arrival in Germany, follow these steps:

    I. Registration Requirement

    • Before entering Germany, complete the digital entry application
    • Please take this confirmation with you when you come to the border.
    • The health department is automatically informed if you are required to quarantine.
    • For more information on the digital entry application, please contact the Federal Ministry of Health.

    II. Quarantine Regulations

    • Once you have entered the country, you must immediately quarantine for a period of 10 days (if you enter from a virus variant area: 14 Days).
    • Quarantine can end early if a negative test result, vaccination certificate or genetic evidence is submitted via the entry portal.
    • After prior stay in high-incidence areas, a test can be carried out at the earliest five days after entry.
    • After staying in virus variant areas , the 14-day quarantine cannot end early by presenting a negative test. 
    • The health department responsible for your area will monitor the quarantine requirement.

    III. Mandatory Testing!

    • After staying in a risk area (not a high incidence or virus variant area), you must be able to prove that you are not infected with SARS-CoV-2 at the latest 48 hours after entry. Evidence is either a test result or a medical certificate ruling out an infection with SARS-CoV-2. The Health Office may require you to show this proof up to ten days after entry, so make sure to keep these documents for this time period. 
    • If you enter from a high incidence area or a virus variant area, you must have your test done before your departure. The negative test result must be submitted to the carrier, e.g. the airline. Proof is also required at the immigration control in Germany.
    • You can send the proof of test by e-mail to reiserueckkehrer@lra-wue.bayern.de
    • The test performed must meet the requirements of the RKI. A self-test ("layman’s test") is not sufficient.
    • Detailed information on the mandatory tests and possible exceptions can be found in the Coronavirus Entry Regulation law.

    IV. Information for those vaccinated and recovered:

    Proof of vaccination or recovery (i.e. from a past SARS-CoV-2 infection) may a) exempt you from the quarantine requirement,b) replace a negative test.

    However, this does not apply to entry from virus variant areas!

    Proof of Vaccination: Proof of full vaccination against COVID-19 with an EU-approved vaccine from day 15 after final vaccination.

    Proof of Recovery: Evidence (PCR findings) or medical/regulatory certificate of prior infection with SARS-CoV-2, at least 28 days ago, not more than six months.

  • In which cases is it not allowed to enter the University Campus? (Last updated: 06/08/2021)

    • If you have symptoms of disease and/or COVID-19-suspicious symptoms .
    • If you have been tested positive for SARS-CoV-2. You may not re-enter the University until you have been approved by the Health Department.
    • If you have had contact with a confirmed COVID-19 patient or a positive test within the last 14 days. You may not re-enter the University until a SARS-CoV-2 infection has been ruled out and a risk assessment has been made by the health office → If the health office classifies you as a close contact person (with an increased risk of infection), you may not enter the University for 14 days after the time of contact. Unfortunately, due to the long incubation period of the virus, this house arrest cannot be lifted by presenting a negative test.
    • If you have been in a risk area designated by the Robert Koch Institute within 10 days of your arrival and are in quarantine for this reason. For more information on entering/returning from a risk area, please refer to the section "What regulations apply when entering Germany from risk areas?"
  • Rules Regarding Face Masks & Face Coverings (Last updated: 06/08/2021)

    In the buildings of the University of Music, you are required to wear an FFP2 mask (or KN95/N95).

    Masks with valves or vents are not permitted.

    The mask obligation applies to all traffic and meeting areas, as well as in teaching, rehearsal and concert rooms, in the library, at meetings and gatherings.

  • Information on maternity leave during the pandemic (Last updated: 05/10/2021)

    If you are pregnant or breastfeeding, please consult the hygiene team before entering a University building for the first time.

    The HfM Würzburg is not in favor of allowing pregnant women to enter a University building. A certain level of risk for pregnant women in terms of a proper risk assessment (pursuant to the Occupational Health and Safety Law) on part of the University as employer cannot be completely avoided. The Hygiene Team can provide individual risk assessment.

    Breastfeeding women are currently not banned from working. However, a consultation with the Hygiene Team must be held in advance in order to clarify any risks and to discuss where to breastfeed on campus.

    For more information regarding maternity protection measures, see: Information on maternity leave related to the Coronavirus SARS-CoV-2_(as revised on April 12th, 2021).

  • General Information and Hotlines for the Coronavirus (Last updated: 05/10/2021)

  • I found out that I was in contact with a COVID-19 patient - what should I do? (Last updated: 04/12/2021)

    If you have had contact with a person confirmed to have COVID-19 in the past 14 days (regardless of the presence of nonspecific general symptoms or respiratory problems) ...

    • contact your family doctor or the medical on-call service (Tel. 116 117) immediately by telephone,
    • contact your local health department immediately,
    • you may not enter the Hochschule für Musik until the presence of a SARS-CoV-2 infection has been clarified by the public health department and a risk classification (contact cat. I or cat. II) has been made by the public health department (→ if the public health department classifies you as a contact person of cat. I, you are not allowed to enter the University for 14 days after the date of contact. Due to the incubation period, this ban on entering the University cannot be lifted even with a negative test! → If the health office classifies you as a contact person of cat. II, you may enter the University),
    • Students are to inform the Department of Student Affairs (Studierendenservice) immediately,
    • Faculty are to inform the President: praesident@hfm-wuerzburg.de
    • Staff are to inform Human Resources: personal@hfm-wuerzburg.de
  • Where can I find out more about the plans for the coming months beyond the HfM Würzburg? (Last updated: 04/02/2021)

  • Where can I find counseling during times of crisis? (Last updated: 03/16/2021)

    You can contact HFM Würzburg's advisory services in case of psychological stress and crises (Lise Gold and Dr. Maria Schuppert, see flyer "Musik & Gesundheit").

    Other points of contact in case of mental stress include ...

    In Würzburg:

    bavaria-wide:

    Germany-wide:

    international:

    Hotlines for questions regarding a potential infection with the Corona virus

    • Priority: Patient service of the Kassenärztliche Vereinigung Bayerns (KVB), Tel.: 116 117
    • Citizen's hotline of the City and District of Würzburg, Tel.: 0931 8003-5100
    • Independent Patient Consultation, Tel.: 0800 011 77 22
    • Telephone number of the Federal Ministry of Health, Tel. 030 346 465 100

    Very important: Make sure to call before you go to a doctor or clinic. This can protect yourself and others. If necessary, the office you call will forward you to an office responsible for your region for further clarification.

  • Whom can I contact with questions about the hygiene guidelines? (Last updated: 11/28/2020)

    If you have questions about infection control and the implementation of the hygiene guidelines, please contact our hygiene team by e-mail.

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  • Teaching and Practice in the Summer Semester 2021 (Last updated: 05/11/2021)

    Artistic practical lessons / Practice / Rehearsals:

    No more than three persons (e.g. One-on-one lessons plus an accompanist; duo with instructor; rehearsals with up to three people).

     

    Seminars, lectures and similar courses:

    These can only take place "online" at the moment.

     

    A negative infection test must be submitted before the start of the event for exempted projects involving more people and for procedures related to interviewing candidates for a professorship. 

    The following test procedures are permissible (upon agreement with the respective project management / commission chair / Hygiene Team): 

    1. PCR Test (valid for 48 hours)
    2. Molecular antigen test carried out by medical personnel (valid only on the day taken)
    3. A documented self-test on University campus (valid only on the day taken)

    If anyone cannot present a negative test result, they are not allowed to participate in the event; this is the case for students as well as for teachers.

    Please note: A negative test result is never a reason to ignore hygiene guidelines such as social distancing, hand hygiene, masks and ventilation.


    Practice

    Practicing on campus works the same as in the Winter Semester 2020/2021

    Individual Practice:

    Self-organization of student user groups | uebeplan.de

    Ensemble rehearsals:

    Room reservations according to ensemble size and instrumentation (Department 4: Herr Scheller)

  • Teaching and Practice in the Summer Semester 2021 (Last updated: 05/11/2021)

    Teaching and Practice in the Summer Semester 2021

    Opening hours for teaching and practice

    The buildings of the University of Music Würzburg will have the following opening hours for students, faculty and staff beginning March 15, 2021:

    Hofstallstraße Building | Residenzplatz Building

    Mon-Fri 8:00am - 9:00pm
    Sat 10:00am - 6:00pm
    So 12: 00pm - 6:00pm

    Bibrastraße Building

    Mon-Fri 8:00am - 9:00pm
    Sat 9:00am - 6:00pm
    So 12:00pm - 6:00pm


    Teaching

    Ensembles

    Ensembles (lessons): Max 6 (students) + 1 (teacher)
    Ensemble rehearsals when preparing for an examination: More than 6 students may be involved. The hygiene guidelines (intervals | rules of conduct) must be strictly observed.

    Seminars/Lectures

    Seminars, lectures and similar courses are generally held "online".
    An exception to this are courses that prepare for an examination in the current semester.
    The "6 + 1 - Rule"


    Practice

    Practice will follow the same rules as in the Winter Semester 20/21

    Individual Practice:

    Self-organization of student practice | uebeplan.de

    Ensemble Rehearsals:

    Room allocation according to ensemble size and composition (Unit 4: Mr Scheller)

  • Where can I apply for financial aid in the Corona crisis? (Last updated: 04/12/2021)

    The Federal Ministry of Education is providing emergency aid for German and international students who are in financial need as a result of the Corona crisis. In acute cases, a grant can initially be applied for through the student unions (Studentenwerk Würzburg); in addition, interest-free loans of up to €650 per month are offered through the KfW:


    Bridge assistance for students in pandemic-related emergencies can also be applied for online as of Tuesday, June 16, 2020, 12 noon:

    • up to €500 per month in aid for students in need (does not need to be paid back)
    • for a maximum of 3 months
    • €100M in financing by the Federal Ministry of Education and Research (BMBF).

    The bridge aid is administered by the Deutsches Studentenwerk (DSW) and awarded locally in Bavaria by the responsible Studentenwerke (in our case, the Studentenwerk Würzburg). The financial aid takes the form of a back account fill-up and does not have to be repaid. As of November 2020, the bridging assistance can be applied for online at.

    and will be paid out for one month at a time once approved.

We will expand and update this list on a regular basis. Check back here regularly for the latest information on current developments.