Information on Changes to the Instruction and Examination Schedule in the Summer Semester 2020

due to the coronavirus SARS-CoV-2 pandemic

Based on the decisions of the Bavarian State Government to contain the further spread of the novel coronavirus SARS-CoV-2 on 10.03.2020 as well as on current developments, the University of Music Würzburg was closed.

Starting 12 May 2020, we gradually resume classroom instruction and practice, while observing very high infection control standards.

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(Last updated: 03.06.2020)
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    General information
    (Last updated: 03.06.2020)
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    • How and for what reason can I enter a university building?

      You can submit an application for access to the university buildings using an online form. Acceptable reasons are: lessons, practice, recording session, visiting the administration, the library, or an appointment in a professor's office hours.

      Both students and instructors must fill out an application for lessons.

      Registration for practicing and teaching is only possible for subjects for which specific hygiene guidelines already exist! These will be set gradually for all instruments/subjects.

      Please come to the University for lessons or practice only after consulting your instructors or student representatives. If no appointment is scheduled for you, you will be denied entry at the gate.

      When entering a building for the first time, please hand in the signed form "Erklärung zur Beachtung der Hygienemaßnahmen" (Declaration of Compliance with Hygiene Measures) and the signed "Hygieneplan" at the gate.

    • Summer Semester 2020 | New Dates and Deadlines

      The following new dates apply for the 2020 summer semester:

      April 20th 2020

      Start of classes at the HfM Würzburg (in accordance with the lecture times of the universities)

      May 12th 2020

      Gradual return to normal on-campus practising and classes

      July 31st 2020

      End of instruction

    • I found out that I was in contact with a COVID-19 patient - what should I do?

      If you have been in contact with a confirmed case of COVID-19 within the last 14 days, you must contact your local health authority immediately. This must be done in any case - regardless of whether you have symptoms. You are then not allowed to enter the university until an infection has been ruled out.

    • How is room usage scheduled for lessons and practice?

      The course instructors for each subject group are responsible for planning and scheduling the usage of their classrooms. They will then make appointments in the available time slots with their students.

      The practice room schedule is managed either by the student government or the subject group. Only students who are unable to practice at home will be allowed to practice at the University, following strict hygiene regulations.

    • May I enter the buildings of the HfM Würzburg after a travel abroad?

      If you come from abroad, you will have to quarantine yourself for two weeks. Please read the relevant announcements for further information.

      The legal basis can be found in the "Verordnung über Quarantänemaßnahmen für Einreisende zur Bekämpfung des Coronavirus (Entry Quarantine Ordinance - EQV) of 9 April 2020".

    • Contact with University Administration

      The administration is only accessible to a limited extent, which means

      • The opening hours are cancelled.
      • Communication by e-mail is only possible to a limited extent.
      • Please refrain from telephone inquiries.
    • Who is responsible for implementing the public safety measures at the HfM Würzburg?

      Action Committee (to contain the coronavirus)

      • Prof. Dr. Christoph Wünsch (President)
      • Dirk Bräuer (Representative of the Chancellor)
      • Prof. Martin Hummel (Vice President)
      • Prof. Dr. Andreas Lehmann (Vice President)
      • Prof. Dr. Maria Schuppert (Musicians' Medicine)
      • Steffi Mohr (Head of Department 1 | Staff, Budgeting, Facilities Management, Organisation)
      • Matthias Horling (Head of Building Services)
      • Cordula Jeßberger (Staff Councilor)
      • Jürgen Scheller (Calendar | Website)
      • Julius Geiger (Student Government)
      • Stefan Schneider (Student Government)

      If necessary, further colleagues with the appropriate expertise are consulted on specific issues.

    • Where can I find out more about the plans for the coming months beyond the HfM?

      The website of the Bavarian State Ministry of Sciences and Arts provides a wide range of information:

    • Coronavirus: Where can I find help in times of crisis?

      In case of mental stress and crises, you are welcome to contact the counselling office at the HfM Würzburg (Lise Gold and Dr. Maria Schuppert, see flyer "Musik & Gesundheit").

      You can also get help in case of psychological stress from:

      in Würzburg:

      Bavaria-wide:

      Germany-wide:

      international:

      Hotlines for questions about a possible infection with the Corona virus:

      • Priority: Patients' Service of the Association of Statutory Health Insurance Physicians of Bavaria (KVB), Tel.: 116 117
      • Citizens' telephone of the city and district of Würzburg, Tel.: 0931 8003-5100
      • Independent patient advice, Tel.: 0800 011 77 22
      • Citizens' telephone of the Federal Ministry of Health, Tel.: 030 346 465 100
      • Very important: It is essential that you call before you visit a doctor or clinic. This will protect yourself and others. If necessary, you will be redirected to the office responsible for your region for further clarification.

      Information from the BZgA (Federal Centre for Health Education) on infection prevention

      Further Information

    For All Students
    (Last updated: 03.06.2020)
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    • Financial Aid for Students in Need (Musikalische Akademie)

      Students in need at the University of Music Würzburg can now expect financial aid! The University management in cooperation with the Friends’ Association of the University - the Musikalische Akademie Würzburg e. V. - has decided to set up an emergency aid fund for students in need.

      Beginning immediately until July 5, 2020, students fulfilling certain requirements can submit an application for aid. The Friends’ Association of the University, the Musikalische Akademie Würzburg e. V., will organize the distribution of the award according to need.

    • Where can I apply for financial aid in the Corona crisis?

      The Federal Ministry of Education provides emergency financial aid for German and international students who have fallen into financial difficulties as a result of the Corona crisis. In acute cases, a grant can be applied for via student services (Studentenwerk Würzburg); in addition, interest-free loans of up to 650 € per month are offered by the KfW:

      Corona-Hilfe des BMBF: Financial support for students by the KfW 

      Both German and foreign students suffering financially from the pandemic may apply for emergency financial aid online beginning Tuesday, June 16, 2020, 12 noon:

      • up to €500 per month for students in need. This loan does not need to be paid back
      • for a maximum of three months
      • from a budget of €100 million from the Federal Ministry of Education and Research (BMBF)

      The financial aid is administered by the German Student Union (DSW) and awarded by the responsible student union (Studentenwerk) in Bavaria. The financial aid takes the form of an account increase and does not have to be repaid. You can apply for the aid online from June to August 2020 at

      If your application is approved, the aid will be paid out for one month at a time.

    • When can classes be held in person again?

      Since May 12, the University has reopened certain classrooms for instruction under restrictions. The department chairs of the following subjects are currently organizing classes:

      • Private lessons in the core subject, main instrument, additional subject, minor subject; in the minor and compulsory subject only as preparation for exams due in the summer semester 2020
      • Correpetition (student and accompanist)
      • Chamber music up to 5 people
      • Acting lessons

      You must leave the building immediately after your class ends! You must sign in and out at the gate (Pforte).

      Classes in the fields of music education, music theory and musicology will only be held online at least until after the Pentecost holidays.

    • Can I take exams this semester?

      Yes. Fairness in examinations is a high priority. If, as a result of the Covid-19 Pandemic, you receive inadequate lessons or preparation for an exam, you are not obligated to take the exam, even if you have already registered for it. However, students will still be able to take exams at their own request, even if no regular course offerings can be guaranteed, as long as the exam can take place.

    • When can I take examinations this semester?

      The end of classes has been moved to the end of July, so that according to current knowledge, the last two weeks of July are planned as the examination period. However, exams can be scheduled anytime until the end of September. We try to be as flexible as possible in order to enable all students to prepare adequately.

    • What happens if I fail an exam this semester?

      Any exams you take will be counted regularly. The only difference is that if you fail an exam, this has no effect on the possible number of retakes if you do not pass. Example: You are taking an exam that you have already failed once and fail again in the summer semester 2020. You can retake this examination a second time without having to use your "joker" for a second retake, which can only be used once per degree.

    • What about examinations which were postponed last semester?

      If you have not been able to prepare adequately for these exams (especially artistic-practical exams, like recitals or concerts) due to the Covid-19 pandemic, they will be postponed without any disatvantage to you. Please keep in touch with the Department of Student Services for new dates.

    For All Employees
    (Last updated: 03.06.2020)
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    • Where can I discuss ideas about online teaching with colleagues?

      Online teaching is a major challenge for many, because we have little experience with this new format. In order to facilitate the discussion on this topic, Frau Gruner has set up a channel called “Austauschforum Online-Lehre” in the HfM schul.cloud (https://schul.cloud/) for this purpose. All teachers at the University can join. The forum password is “online-lehre”.

      The channel should be a platform for discussion with other teachers e.g. About the use of software in online teaching and other tips and tricks. Ms. Gruner already has a little information in the forum about  the use of Zoom and the integration of the Whiteboard function, which can be used for music notation.

      Some time ago, the instructors received an invitation to register for the schul.cloud from HfM IT. Mr. Först (armin.foerst@hfm-wuerzburg.de) is happy to answer any questions you may have concerning registration.

      In addition, the Netzwerk Musikhochschulen is hosting a cross-university moderated "Digital Stammtisch", which is aimed at discussing experience with online teaching. The next date is on June 22, 2020 from 5:00 p.m. to 6:30 p.m. You can login here: https://www.netzwerk-musikhochschulen.de/event/digitaler-stammtisch/2020-06-22/.

      You are also welcome to send your questions to the email address online.lehre@hfm-wuerzburg.de. We will answer your questions promptly in writing or by telephone.

    • Can I offer private lessons outside the university for students in my practice or in private rooms to compensate for bottlenecks in the University room schedule?

      No. For insurance reasons and to protect teachers and students, this is not permitted.

    • Which central platform should/can I use for online teaching?

      We recommend using the platforms schul.cloud and wuecampus for studio and class organisation, logistics, sending course materials, file storage and chat rooms.

      Sound quality, video quality and time delay are crucial for online music lessons. All three criteria do not mainly depend on the software used, but on the user-end devices and a stable internet connection. For this reason, we have no specific software recommendations. Ideally, the software should not distract from the lessons or restrict them in their flow. Teachers and students could find out together which software/medium suits your purposes best and also complies with the applicable data protection regulations.

      Please refer to the info sheet

      by Janet Amm (data protection coordinator of the Bavarian art academies).

    Entrance Examinations
    (Last updated: 03.06.2020)
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      Scientific Work | Examinations
      (Last updated: 03.06.2020)
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      • Where can I find good literature resources online?

        The University Library has considerably expanded its selection of 

        for research. Many of the resources are freely available, so that you can work with them from home without any restrictions.

      • Term Paper Submission Format

        In the current situation, homework can also be submitted as a PDF. The final thesis (Zulassungsarbeit) for students of School Music Teaching must first be sent to the Student Service so that the receipt of the thesis can be recorded.

        Please include the examination candidate's declaration according to § 29 paragraph 6 LPO I as a scan when you submit your paper. However, you need to submit a printed copy of the paper including the original hand-signed declaration as soon as the situation allows.

      We will expand and update this list on a regular basis. Check back here regularly for the latest information on current developments.